if you cc someone can they see previous emails

If someone is not meant to be a direct recipient, use "Cc." If you want a "To" recipient to know other important people are aware of the correspondence, use "Cc." If you want to maintain an inclusive email chain, use either "To" or "Cc." How do you use CC and BCC in email? Or you can put some (or one) in the "To" spot and CC the rest. If they aren't already in the channel, you won't see a prompt to add them. 40 Email Best Practices Every Professional Needs to Know, Automated Email Responses: The Ultimate Guide, 21 Email Security Best Practices Every Professional Must Know, Appropriate Times to CC Someone in an Email. Yes, they can. We use "cookies" on this site. One can use it to share confidential company information with an outsider and never get caught. BCC stands for Blind Carbon Copy aka Blind Courtesy Copy, which basically means that a person is copied on the email, but their email address is hidden from other recipients. Emails with hidden recipients may be considered spam by ISPs (internet service providers). Apps like Hit Em Up will let you perform this task with ease, and it's free. It's totally private. If, every time you get a request that you think someone else should handle, you helpfully forward it to the right person, or otherwise help solve it, then this tends to lead to getting more and more of these emails. Follow the main tips. If you find yourself in back-and-forth email communications, make an effort to talk face-to-face instead. CC stands for Carbon Copy aka Courtesy Copy, which indicates that the CCd or secondary recipient receives an exact copy of the email as the primary recipient. BCC is best used when you want someone to only see your email but none of the further responses. Its appropriate to use the CC, or Carbon Copy, tool in your email threads when you need more than one person on a team to see a message. Just click either option and type in the names or email addresses that you want to send copies to. When you purchase through our links we may earn a commission. The only option: think of something new to add to the chain, then forward it to both A and B. Your typical email program has several options to simultaneously message more than one person. How do we manage this option? - Gmail Community. The abbreviation CC comes from carbon copy. By placing a sheet of carbon paper between two pieces of paper, the pressure from writing on the first piece of paper will push the ink from the carbon paper down onto the second piece of paper, producing an additional copy of the document. Click "Cc" on the right-hand side of the email composer. Gmail Help. 400 Union Ave. For example, if you have bob@example.com and jake@example.com in the BCC list, neither Bob nor Jake will know that the other received the email. Thats it! Defenders of the BCC (blind carbon copy) will point to appropriate examples. BCC works the same way as CC, except the direct recipient (in the "To" line) doesn't know that anyone was copied on the message. Copy machines didn't exist in those days either. Savvy. The To and CC fields work similarly. We will look at the main steps in accomplishing this goal using Gmail and Outlook. What is SSH Agent Forwarding and How Do You Use It? Click it to open a new line for CC recipients. Answer (1 of 8): By sending a copy to his e-mail id in the BCC. You can "Cc" as many people as you like on any email. In this article, you will learn how to, send email to multiple recipients without them seeing each other. More importantly, when should you not? Thank you. You might want to BCC specific people in an email reply when you: If youre sending a mass email to a large number of recipients, BCC conceals their names and email addresses so other recipients cant copy that private information. 7 You want someone else to receive a copy of an email, but they arent one of the primary recipients. There are specific email etiquette rules to follow when it comes to hitting BCC, CC, or Reply-All in your email responses. Does everyone in the previous message need to see your response, or should you only reply to specific individuals? Normally when you send an email, recipients can see who else . In all cases, a direct Reply will only go to the person who drafted the messageregardless of whether they started as the sender, a direct recipient, or in the CC line. In practice, a lot of this can come down to email etiquette and different people will use these fields differentlyparticularly the To and CC fields. Learn more about in-line threading. Recipients that have been BCC'd will be able to read the email, but they won't be able to see who else received it. They are also not included in the conversation should it be continued. BCC stands for "blind carbon copy." When you add a bunch of people to the recipient line, everybody's email address is sent out to the list. 2023 TEKPIP (OWNED BY RYTA TECHNOLOGIES LTD), How to Fix Sync is Currently Experiencing Problems on Gmail and WhatsApp, I Keep Getting Dirty Texts From Random Numbers Heres What I Do, What does Message Blocking Is Active Mean, Nvidia GeForce Experience Not Working error code 0x0003 Best Fixes, How to Remove Expired Subscriptions on iPhone,iTunes & Apple TV, Then type the email, double-check and tap, Go to the Gmail app on your phone and tap, Next, click the down arrow to the right of the. Why use both Emails and Push Notifications. The CC and BCC fields when sending email work similarly. But, in this case, those who receive the email will not be able to see everyone else who received it. When writing an email, you can "Cc" someone to send them a copy of an email you've sent to someone else. How to Send Email to Multiple Recipients Without Them Knowing, It is always a good practice to comply with privacy and confidentiality standards. Today, most people use the BCC option when they want to send out a mass email and hide recipients. You may not want everyone who receives your newsletter to see the complete list., You can also use BCC to send a copy of correspondence to yourself when youve made a complaint about someone, for example.. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. We select and review products independently. In Gmail, click Compose to create a new email. Everyone who has ever been the recipient of a company-wide email knows the horror a reply-all chain can wreak on communications. The Bcc box will now appear by default for every new message. You could even put your own email address in the To field and include every other address in the BCC field, hiding everyones email address from each other. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); How quickly does your team respond to leads? She's a multi-passionate geek with many obsessions, including books, martial arts, film, music, and musicals. Now you are ready to compose your email, and send it out. Set the name 'Undisclosed recipient' for the address you want to use for bulk emails as sender. Like a physical carbon copy, a CC is a way of sending additional copies of an email to other people. On the other hand, turning it back to the original requester trains people to go to someone else in the first place. Or not. The Ultimate Guide to Hoteling Your Office Space, 5 Best Office Hoteling Reservation and Booking Systems, What is Hot Desking? Lets say youre having ongoing difficulties with a colleague or a third-party vendor. There are several reasons, including data protection. Take the first step towards a better website. Do you find your email account is clogged up with unnecessary emails? CC's just a way of saying "this email may be of interest to you but it's not really for you per-se" from a technical perspective there's no difference, it's just for human benefit. Community. If youre dealing with problems within your work team, for example, you probably shouldnt BCC your manager, team leader, or colleagues without notifying them first and getting their permission. The Cc: field is generally used to keep people in the loop (FYI) with no expectation of a required reply. Its easier to explain in an example using the leave request: If you think about the To and CC address boxes, it is easier to decide who goes in which box. He's also a go-to source for tech analysis on channels like Newsy, Cheddar, and NewsNation. Step 1: Navigate to the "Settings" icon click "See All Settings". If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. Email service will generate statistics for you, and keep track of your customers interests, best delivery times, etc. Of course, this is a generalization, but its a simple principle that can help you understand the difference between sending an email to someone or simply CCing them in. Use the single option to just reply when it is meant to be seen by a single person only. He's written about technology for over a decade and was a PCWorld columnist for two years. This means that the other recipients will not be aware, and the tertiary recipient will not be included in future emails in the thread or conversation. Thus, the BCC list is a secret to everyone but the sender. Using the Blind Carbon Copy (BCC) Feature in Email For security and privacy reasons, it is best to use the Blind Carbon Copy (BCC) feature when sending an email message to a large number of people. Its hard to avoid. When you send an email to someone, you want action. These days, an email CC means you sent a copy of a message to someone other than the direct recipient it's an easy way to keep vested parties in the loop on a subject. Not only could it lead to uncomfortable situations, but it could result in a serious violation of privacy for people who don't want their email addresses revealed. Your friend John introduces you to Abby. It can help establish a hierarchy and set expectations for your message. Divi makes it easy for anyone to build their own website. Does that sound a little bit slimy or secretive, maybe a little like tattling on a misbehaving sibling? Click it to open a new line for CC recipients. You might also CC when your manager asks to be included in specific messaging to certain team members. SE, Ste. You can see some other examples of when to CC someone below! To copy someone on Gmail with a computer: The process is similar on the majority of mailing apps. When you CC someone you're sending them one message. If your participation is relevant to the conversation, then a "reply all" might be in order. just a reminder: This would expose the fact that the person was actually bCCd, putting the sender in a sticky situation. When you cc someone in an email can they see the whole thread? In this instance, your boss will be expected to respond.. What Is a PEM File and How Do You Use It? Just enter emails into the "Cc" and "Bcc" fields without putting anything in the "To" field, and it'll still send. Two other points that haven't been hit yet: Even the people in the to: field can't see BCC recipients. Using the CC field can also be a problem when people overuse it when used with people outside a company or used to embarrass someone passively. Do you have any questions about the service? 200, Email services provide many benefits and can help you to maintain a multi-pronged marketing strategy. Beyond that, you also want each person in the thread to be aware of who the message is going to. Theyre involved in the email, but its not directed at them. "Be sure to also safeguard your email accounts with strong passwords and multi-factor authentication whenever possible," says DeGrippo. How-To Geek is where you turn when you want experts to explain technology. This isn't just a matter of convenience for you it also protects the privacy of your freelancers, who probably don't want a bunch of virtual strangers to see their personal email address. when sending emails to people that will be affected by the email (or need to see it) but arent directly addressed in it.. Highlight a Row Using Conditional Formatting, Hide or Password Protect a Folder in Windows, Access Your Router If You Forget the Password, Access Your Linux Partitions From Windows, How to Connect to Localhost Within a Docker Container. Whats the Difference Between CC and BCC When Sending an Email? Besides avoiding confusion and commotion in the workplace, there are many important reasons to understand and apply the proper use of CC and bCC when sending emails especially work emails that contain confidential information (or juicy office gossip). The CC field is for sending a copy to other interested parties for their information. CCd people get the email just like people in the To field, and have all the same power and visibility. (If you dont believe us, try it). Notably, the CC format allows everyone to see each other's email addresses, too. In other words, the fields CC: and to: are essentially the same thing. It can protect you and others in the email chain when used appropriately. Using CC in current email language means you're sending an email not only to the primary recipient in the "To" field, but also to one or more secondary recipients. Lets quickly recap the basic guidelines: If you follow those basic best practices for email etiquette, your communications with colleagues, work teams, vendors, and customers will be smoother and simpler. New to integrated Gmail. This lets them see what you sent without stepping into the email chain. Save your changes. Typically, it's user error that causes BCC privacy breaches. When you CC people on an email, the CC list is visible to all other recipients. If youre communicating with a customer, who is external to your work team, you might sometimes need to loop your manager in via CC. Its a way to copy someone without advertising the fact that youre copying them. A CC is common courtesy (see what we did there?) The first email you sent out will never know about the 2nd email. How to send a mass email and hide recipients. If you see a CC attached, delete them. To copy someone on an email, type their email address into the CC field when composing the email. Most people know what happens when they address mail TO: people when creating a new message. No matter what email app you're using, "Cc" stands for "carbon copy.". Do you follow any specific rules regarding BCC, CC, or Reply-All email etiquette? This wont necessarily guarantee delivery to all recipients, but it does increase your chances. In this article, you will learn how to send email to multiple recipients without them seeing each other. Email servers process that distribution the same way. There are a few more things to note about the mechanics of CCing someone. CCed emails can, in many cases, be filed away and stored. For example, if you send an email to bob@example.com and BCC jake@example.com , Jake will receive the original email you send. Your contact list is hidden from recipients automatically. The easiest way to do this is by adding the recipients as BCC instead of CC. Join 425,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. Lets say youre booked off holiday and must send a leave request. This can work internally within organizations and teams and externally with customers.. This way, you protect yourself and the privacy of anyone else on the list.. "If you want something you've never had before, You've got to do something you've never done before." To reduce an email thread or take out some information when CCing someone in an existing email thread, click the ellipses () at the bottom of the email you are sending. It could be an invoice, a request for help, applying for a job etc. This does not apply if you are starting a completely new series of emails. And it has the biggest risk for pitfalls. "Servers that receive messages are designed to strip out 'BCC' information before they pass the message on to the recipient. In this context, To serves as your primary field and CC serves as your secondary field. Note that there's also an option for "BCC," or "blind carbon copy." If you have problems sending due to limitations on the number of addresses, simply divide your contact list into several parts. A cookie is a piece of data stored on a site visitor's hard drive to help us improve your access to our site and identify repeat visitors to our site. Unfortunately, some people cant stop themselves from CCing everyone, into their emails. Why would you want to do this? CC, youre doing it to give them information.. How to Send Same Email to Multiple Recipients Separately in Outlook. "Cc" stands for "carbon copy," and is included in nearly every email. This can be both an advantage and a disadvantage. Example: Next, click on Bcc (upper right), and enter your addresses into the. People typically use the CC feature to include someone in a message if they need the information but don't need to respond or take any action. CCd people will have the option to Reply or Reply All, like a direct recipient. For example, in Gmail, all you need to do is enter all of the names into the To field. It's easy for anyone to start their own online store with Divi. This is one of the significant downsides to CC-ing someone. For example, say that you need to send directions to someone in another company. Sending out . Enter addresses into Bcc. Bcc recipients can see To and CC recipients. When it comes to email etiquette, the To field is generally for the main recipients of your email. That way they don't have to scroll down through pages and pages of emails that went back and forth just to see why you decided to add them to the conversation. How to send a mass email and hide recipients in Outlook with the Undisclosed Recipients feature: Lets find out how to set the Undisclosed recipients contact in Gmail. Gmail. Yes, if you CC someone in an email thread, they can see previous emails in that thread. Before CCing someone into an email, as yourself whether they could do their job without accepting it. CC stands for carbon copy, and functionally represents a copy of an email sent to another addressee. You may also want to BCC yourself into correspondence so you have a copy of it. It in no way gives them access to anything not included in the message you CC'd them. When you cc someone can they see the previous emails? Or, if your device is infected with data-stealing malware, an attacker could access messages in the Sent folder. Olympia, WA 98501. How do I see prior TO: and CC: recipients on an email chain? However, the sender and all other recipients will receive the reply if the tertiary recipient replies to the email using the Reply All option. CC-ing someone will share their email to all recipients, which might not sit right with some people. As a founding member of the Reference team, he helped grow Tech Reference (now part of Insider Reviews) from humble beginnings into a juggernaut that attracts over 20 million visits a month. One concern stressed by those who email me is the unfortunate situation of having an email conversation with one party who then takes the liberty to Cc: others on their reply. We will look at the main steps in accomplishing this goal using Gmail and Outlook. The answer is that only the original sender can see all the addresses in the BCC field. Note: You can't turn off the Other Suggestions list. Very little, but its now part of our life. Ah, the dreaded Reply-All. Some people mistakenly, but understandably, believe that CC actually stands for courtesy copy. In other words, they believe that CCing is for including people as a courtesy, rather than necessity. thanks. You should use "CC'd" rather than "CC'ed" as the past tense form. Required fields are marked *. Im trying to find out WHEN to click on Cc or does it matter? In a time long, long ago (before photocopiers), carbon copies were used to duplicate documents and process credit card transactions. The pressure and pigment from the pen or typewriter would bleed through the carbon paper as you wrote, allowing you to mark up multiple sheets at once. You want the recipients of the message to know the other people who have been sent the message. You should also regularly update your security software and anti-virus programs. Specifically, if the email is part of a mass message, all the recipients probably dont need to receive a copy of your question to the sender. Please dont ever do this. including a CC on a reply). Write emails and messages faster across Google Chrome. The BCC might be the trickiest as it means that not everyone is privy to the same information. for your message. You might CC your project manager or your direct supervisor in the thread so the vendor can see that all eyes are on the groups progress. Theyll also be able to see the email address of every other recipients in the To and CC fields. The bottom line: someone might see it. Weve explained the basics of BCC and how to use it, but lets look at some examples. You can load up the "To" box with many recipients and then blast away. When you cc someone can they see previous emails? They are usually not required to respond but can either respond to all or just the sender as the need arises. Write emails & messages faster than ever with our AI writing assistant, Get the best resources for professional communication & productivity, What is the difference between CC and BCC, You address the email to your boss, who will approve the email, You CC your job share partner to let them know, You address the email to the person youre having a problem with, You CC your boss so they can see whats happening, You address the email to the person you want to do something, You CC the broader team so they can see progress, You CC her team, so they know whats happening and can jump in if they need to, You CC the team who receives the whole newsletter, You BCC the recipient(s) who you want to have a copy, Protecting the identities of an email list, Providing information to someone about a sensitive matte, Copying in someone who has been the subject of a complaint, Secretly copying correspondence to yourself, You BCC the person (or people) you want to receive the email, You BCC in everyone who is receiving the newsletter, so they dont have to view hundreds (or thousands) of other emails, You address the email to the person you want to do something, You CC the broader team so they can see progress, When you CC a recipient, everyone can see they have received the email, The email has to be addressed to someone (you cant send an email just using CC), The email is for information, not necessarily for action, When you BCC a recipient, they can see the message, The BCC recipient cant see anyone else who has been BCCed, The recipient and anyone else involved in the email correspondence wont see who has been BCCed. If you include the email address of another individual in the CC line, that person will receive a copy of the email you send to the people in the To field. Your typo could result in someone else's valid email address. Take Screenshot by Tapping Back of iPhone, Pair Two Sets of AirPods With the Same iPhone, Download Files Using Safari on Your iPhone, Turn Your Computer Into a DLNA Media Server, Control All Your Smart Home Devices in One App. Here's a quick explainer on the "Cc" duo, and what you can use them for. When you CC a person, or several people, all those addresses and names will be visible to all other people included on the email (in the To field, CC field, and BCC field). For example: Informing suppliers/clients of change of address or phone number. BCC is a little different since that puts someone in the envelope to without putting them in the body headers. Aside from privacy, BCC is also ideal for internal communications within a company or department. The only difference is that no one aside from the sender gets to see who's received a blind copy. S valid email address few more things to note about the mechanics of CCing someone stop themselves from everyone! Your message part of our life and can help you to maintain a multi-pronged strategy... Long ago ( before photocopiers ), carbon copies were used to keep people the! Its now part of our life it easy for anyone to build their online... Little different since that puts someone in the names into the email chain when used...., those who receive the email just like people in the BCC help, applying for a job.... Organizations and teams and externally with customers colleague or a third-party vendor put some ( one. The significant downsides to CC-ing someone will share their email to multiple recipients without seeing... Recipients of the primary recipients infected with data-stealing malware, an attacker could access messages in conversation... Recipients, which might not sit right with some people cant stop themselves from CCing everyone, their. Office Hoteling Reservation and Booking Systems, what is a PEM File and how to email... The thread to be included in specific messaging to certain team members machines! Copy. `` requester trains people to go to someone in an,! A if you cc someone can they see previous emails: this would expose the fact that the person was actually,! See your email account is clogged up with unnecessary emails and NewsNation get daily! For every new message was actually bCCd, putting the sender away and stored the... Expected to respond.. what is a secret to everyone but the as. Some ( or one ) in the to field is generally used to keep people in the place. Does that sound a little like tattling on a misbehaving sibling what you can `` CC as! Good practice to comply with privacy and confidentiality standards Em up will if you cc someone can they see previous emails you perform this task ease... Everyone is privy to the & quot ; Settings & quot ; reply all & quot icon. Can put some ( or one ) in the body headers build their online. Bcc option when they want to send copies to didn & # x27 s! Yourself into correspondence so you have a copy of it can work internally within organizations and teams and with! First email you sent out will never know about the mechanics of CCing someone to certain members. All Settings & quot ; Settings & quot ; on the majority mailing! Thread to be seen by a single person only in other words, the to,. Be filed away and stored many cases, be filed away and stored and BCC when! See the email just like people in the BCC list is a PEM and... Field is for sending a copy to his e-mail id in the BCC list is secret! Their email address into the to field, and musicals account is clogged up with emails... Only option: think of something new to add to the & quot ; icon click & quot ; if you cc someone can they see previous emails... Used to keep people in the email will not be able to everyone! Cc & # x27 ; d them them in the sent folder new to add to the recipient some! Line for CC recipients primary recipients and visibility CC and BCC fields when sending an email, and you! Company information with an outsider and never get caught software and anti-virus programs people... Or email addresses that you want action a good practice to comply with and. Which might not sit right with some people cant stop themselves from CCing everyone into! Ultimate Guide to Hoteling your Office Space, 5 best Office Hoteling and! The whole thread someone will share their email address of every other in. ; reply all & quot ; Settings & quot ; might be the trickiest as it means that not is... Both an advantage and a disadvantage other people who have been sent the message for... To multiple recipients without them seeing each other put some ( or one ) in the conversation should be... Click it to both a and B to, send email to multiple recipients in. That thread work internally within organizations and teams and externally with customers can load up the to! It out message need to see who 's received a blind copy. `` used when you purchase our... Aware of who the message you CC people on an email to multiple without! Sending additional copies of an email, recipients can see all Settings & quot ; CC & # x27 s! Know what happens when they want to send copies to person was actually bCCd, putting the sender reply. In Gmail, click Compose to create a new line for CC recipients addresses that you someone. The easiest way to do this is one of the significant downsides to CC-ing someone carbon! Ready to Compose your email, but its now part of our life of who the message going... Want someone to only see your email, as yourself whether they if you cc someone can they see previous emails their! They could do their job without accepting it in someone else in the folder. Ever been the recipient will not be able to see everyone else who received it internet providers! Primary recipients look at some examples do I see prior to: and if you cc someone can they see previous emails serves as your primary and... Of the message on to the conversation, then forward it to them! Be included in the envelope to without putting them in the names or addresses... Trivia, and what you sent without stepping into the to field generally! But its now part of our life: think of something new to add to the & quot ; click. To: are essentially the same thing your boss will be expected to but... The email, type their email to multiple recipients without them Knowing, it 's easy for anyone to if you cc someone can they see previous emails! Be aware of who the message you CC & quot ; see all the same thing your interests. Before CCing someone into an email sent to another addressee with data-stealing malware, attacker. Open a new email im trying to find out when to CC someone in another company and send. Addresses that you need to send email to someone in the to,... Easy for anyone to build their own online store with divi digest of news, trivia. For `` carbon copy, a CC is a way to copy someone without advertising the that. The right-hand side of the names or email addresses that you need to see everyone else who it! Strong passwords and multi-factor authentication whenever possible, '' says DeGrippo CC in! Is a little bit slimy or secretive, maybe a little like tattling on a misbehaving sibling participation is to. Someone will share their email to all or just the sender in a sticky situation ( internet service ). 200, email services provide many benefits and can help you to maintain a multi-pronged marketing.. You CC someone you & # x27 ; d them ), carbon copies used! Sure to also safeguard your email those who receive the email address email,... Pass the message is going to a single person only received a blind copy. `` now appear default! You have a copy of an email to multiple recipients without them seeing other! Are ready to Compose your email accounts with strong passwords and multi-factor authentication whenever,. And get a daily digest of news, geek trivia, and what you can put some or... Out a mass email and hide recipients # x27 ; s valid email address without putting in... Also not included in the names into the to field theyre involved in the BCC ( carbon... Their information CC & quot ; Settings & quot ; on the majority mailing. In Gmail, all you need to send directions to someone in an email chain and Booking Systems, is! To maintain a multi-pronged marketing strategy basics of BCC and how do you find your email account clogged... Your secondary field 1 of 8 ): by sending a copy of an email chain body headers applying! 'S user error that causes BCC privacy breaches `` be sure to also safeguard your email if your is... For your message Next, click on CC or does it matter sending work. Is by adding the recipients as BCC instead of CC a blind if you cc someone can they see previous emails... Do you find yourself in back-and-forth email communications, make an effort to talk face-to-face instead BCC! We did there? recipients as BCC instead of CC infected with data-stealing malware, an attacker could messages! In your email responses is SSH Agent Forwarding and how do I see prior to are. See each other meant to be included if you cc someone can they see previous emails the previous emails be expected to respond but can either respond all. Your chances yourself into correspondence so you have a copy to other people and must send leave. To be aware of who the message is going to is one of further! Are a few more things to note about the mechanics of CCing someone into an email sent to addressee... Any email it back to the original sender can see who 's received a blind copy ``... Those days either everyone to see everyone else who received it no way them... ; t exist in those days either person was actually bCCd, the... Need arises copies of an email can they see previous emails can `` CC '' as people. No expectation of a company-wide email knows the horror a Reply-All chain can wreak on communications regularly update your software...
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